Lead Executive Administrative Assistant - Remote

Role Overview

We are seeking a highly organized, proactive, and detail-oriented 
Lead Executive Administrative Assistant
 to provide high-level administrative support to senior leadership in a fully remote environment. This role is responsible for executive calendar management, strategic coordination, cross-functional communication, operational oversight, and confidential administrative support.

The Lead Executive Administrative Assistant will act as a trusted partner to executive leadership, ensuring seamless day-to-day operations, efficient workflow management, and proactive problem-solving across a fast-paced, distributed organization. This role requires exceptional organizational skills, strong written and verbal communication, discretion, and the ability to manage competing priorities with professionalism and precision.

This position is ideal for someone who thrives in executive support roles, enjoys managing complex schedules, coordinating high-level initiatives, and serving as a key operational liaison across departments.

Key Responsibilities Executive Support & Calendar Management

- Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones
- Coordinate virtual meetings, executive briefings, and strategic planning sessions
- Prepare meeting agendas, presentation materials, reports, and follow-up documentation
- Anticipate scheduling conflicts and proactively resolve calendar challenges

Strategic Coordination & Operations

- Support leadership with project coordination, tracking action items, and ensuring timely execution of key initiatives
- Assist in preparing executive reports, dashboards, and business summaries
- Coordinate cross-functional collaboration between departments
- Maintain visibility into organizational priorities and help streamline executive workflows

Communication & Stakeholder Management

- Serve as a primary point of contact for executive communications
- Draft professional correspondence, internal announcements, and external communications
- Liaise with senior leaders, clients, partners, and vendors
- Ensure clear, consistent communication flow across remote teams

Administrative & Confidential Support

- Handle sensitive information with discretion and confidentiality
- Manage document organization, digital filing systems, and internal records
- Oversee travel planning, expense reporting, and vendor coordination as needed
- Maintain organized documentation and standardized administrative processes

Process Improvement & Efficiency

- Identify opportunities to improve administrative systems and executive workflows
- Implement process improvements to enhance productivity and scalability
- Support adoption of productivity tools and collaboration platforms
- Create and maintain standard operating procedures (SOPs)

Required Qualifications

- 5+ years of experience supporting C-level executives, senior leadership, or founders
- Exceptional organizational skills and advanced time management abilities
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced, remote environment
- High level of discretion and professionalism
- Proficiency with productivity tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms
- Experience coordinating across multiple time zones

Preferred Qualifications

- Experience in high-growth startups, technology, SaaS, or corporate environments
- Project management experience or certification
- Experience supporting distributed or global teams
- Familiarity with CRM systems, financial reporting tools, or workflow automation software

Work Environment & Additional Information

- Fully remote role with standard full-time expectations
- Requires flexibility to accommodate executive schedules
- Opportunity to play a critical role in supporting senior leadership and organizational growth
- Responsibilities may evolve based on business needs

We are an equal opportunity employer and consider all qualified applicants without regard to legally protected characteristics. Reasonable accommodations are available upon request.